Privacy Policy

Last updated: 09-01-2025

 

Welcome to Four Trees Portugal (“we,” “us,” or “our”). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how your personal information is collected, used, and shared when you visit or interact with our website:
[fourtees-portugal.com] (the “Website”).

By using our Website, you agree to the collection and use of information in accordance with this Policy. If you do not agree with any part of this Privacy Policy, please do not use our Website.

 

1. Data Controller

For the purpose of the General Data Protection Regulation (GDPR) and any other applicable data protection laws in the European Union, the Data Controller is:

 

Four Trees Portugal

Hahn & Euler LDA

PT 515 030 520

Monte Antas de Cima

Gomes Aires, Portugal

 

2. Personal Data We Collect

We may collect and process the following categories of personal data:

1. Contact Information: such as your name, email address, telephone number if you reach out via our contact forms or email.
2. Usage Data: such as your IP address, browser type, operating system, referring URLs, pages you view or search for, and timestamps for your visits.
3. Cookies and Tracking Technologies: we use cookies and similar technologies to collect information about your browsing activities and to remember your preferences.

3. How We Collect Your Data

• Direct interactions: You may provide personal data by filling out forms, subscribing to newsletters, making bookings, or corresponding with us via email or other channels.
• Automated technologies: When you navigate through our Website, we automatically collect technical data about your equipment, browsing actions, and usage patterns through cookies, server logs, and similar technologies.
• Third parties or publicly available sources: We may receive data about you if you use any of the third-party services integrated into our Website, such as payment gateways or analytics providers, subject to their privacy policies.

4. Purpose and Legal Basis for Processing

We only process your personal data when we have a lawful basis under the GDPR, which may include:

1. Consent (GDPR Art. 6(1)(a))
   When you have explicitly consented to receive newsletters, marketing emails, or other communications.

2. Performance of a contract (GDPR Art. 6(1)(b))
   When we need your personal information to fulfill a contract or booking request (e.g., retreat reservations or event registrations).

3. Legitimate interests (GDPR Art. 6(1)(f))
   To improve our Website, manage customer relationships, or ensure network and information security.

4. Compliance with legal obligations (GDPR Art. 6(1)(c))
   Where we need to comply with a legal or regulatory obligation.

5. How We Use Your Data

We may use your personal data for the following purposes:

• To provide and maintain our services: including handling inquiries, reservations, or other requests.
• To communicate with you: regarding updates, newsletters, promotional materials, or changes to our policies.
• To personalize your experience: by analyzing your usage data for improvements or customizations on our Website.
• To maintain security: preventing fraud, spam, and unauthorized access to our systems.
• To comply with legal obligations: including tax, accounting, or regulatory requirements.

6. Cookies and Other Tracking Technologies

We use cookies and similar tools to collect information about your activities over time and across different websites or platforms. Cookies help us:

• Remember your preferences (e.g., language settings).
• Analyze our Website traffic and trends.
• Provide relevant content and advertising.

You can manage or disable cookies through your browser settings. However, please note that disabling certain cookies may affect the functionality of our Website.

 

7. Data Sharing and Disclosure

We do not sell or rent your personal data. We may share your personal data with:

• Service providers and partners: who assist in maintaining the Website or providing certain features (e.g., website hosting, payment processors, or email service providers).
• Third-party analytics providers: (e.g., Google Analytics) to help us understand how users interact with the Website.
• Legal and regulatory authorities: where required to comply with a legal obligation or protect our rights.
• Successors in title: in the event of a merger, reorganization, or transfer of our assets, your personal data may be part of the transferred assets, subject to the same privacy safeguards.

All service providers are contractually obligated to process personal data only as instructed by us and to implement strict security measures.

 

8. International Data Transfers

Depending on your location and our third-party service providers, your personal data may be transferred to and stored in countries outside the European Economic Area (EEA). In such cases, we ensure adequate levels of data protection through measures such as:

• EU Commission Standard Contractual Clauses (SCCs), or
• Other applicable safeguards under GDPR.

9. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected and/or to comply with legal, accounting, or reporting requirements. Once the retention period expires, your personal data will be securely deleted or anonymized.

 

10. Your Rights Under the GDPR

You have certain rights regarding your personal data, including:

• Right of access: Obtain confirmation of whether we process your personal data and request a copy.
• Right to rectification: Request corrections to any inaccurate or incomplete personal data.
• Right to erasure (“right to be forgotten”): Request deletion of your personal data under certain circumstances.
• Right to restriction of processing: Limit the processing of your personal data under specific conditions.
• Right to data portability: Receive your personal data in a structured, commonly used, machine-readable format.
• Right to object: Object to the processing of your personal data where we are relying on legitimate interests or for direct marketing.
• Right to withdraw consent: Where we rely on your consent, you have the right to withdraw that consent at any time.

To exercise your rights, please contact us using the details provided in the Contact Us section below. You also have the right to lodge a complaint with your local data protection authority if you believe your rights have been infringed.

 

11. Security of Your Personal Data

We take reasonable and appropriate security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. Despite our efforts, no data transmission or storage system can be 100% secure. If you suspect any unauthorized use or security breach, please contact us immediately.

 

12. Third-Party Links

Our Website may contain links to third-party sites. We are not responsible for the content, security, or privacy practices of any linked third-party websites. We encourage you to review the privacy policies of those sites before providing any personal information.

 

13. Children’s Privacy

Our Website is not intended for individuals under the age of 16. We do not knowingly collect personal data from children without parental consent. If you believe we may have collected information from a child under 16 without proper consent, please contact us, and we will promptly take steps to delete the information.

 

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any updates will be posted on this page with a revised “Last updated” date. We encourage you to review this Privacy Policy periodically to stay informed of our data processing practices.

 

15. Contact Us

If you have any questions or concerns about this Privacy Policy or wish to exercise any of your rights, please reach out to us at:

Hahn & Euler LDA

Monte Antas de Cima

Gomes Aires, Portugal

for Email, please use our contact form

We will do our best to address your request promptly and in accordance with applicable data protection laws.